Office Manager / Assistent to the CEO

Náplň práce, pravomoci a zodpovědnosti

We are hiring an Office Manager / Assistant to the CEO to be a part of our team. In this position you will be a part of a fast paced and ever-growing startup.

Since Yipbee.at started in 2015, we’ve have delivered hundred thousands of products from local grocery stores to our customers‘ homes and offices. And we’ve barely scratched the surface. If you’re ready to learn like you’ve never learned before – and ship like you’ve never shipped – we have seats on this rocket with your name on it.

Responsibilities:

• Organize and maintain all electronic and hardcopy documentation, including important legal contracts, agreements, and other benefit paperwork
• Support for accounting (for example, checking incoming invoices, expense reports, ..)
• Sales support (e.g., offers, orders, project requests and billing of B2B customers)
• Administrative activities for management
• Point of contact for potential meetings, visitors, vendors, and all levels of leadership
• Prioritization and management of the calendar of our CEO as well as for internal meetings
• Manage company accounts and contracts, including leases, utilities, and insurance
• Monitor social media platforms, provide relevant content, and report anything that could be a potential issue
• Provide prompt customer support to user questions, issues, and feedback via email and messaging platforms
• Plan and implement logistics for employee travel, meetings, conferences, workshops, retreats, and other special events
• Make sure ourl office runs smoothly by ensuring it is clean/safe/fun, is fully stocked with food/drinks/snacks
• Coordinate office maintenance, improvements, and other tasks as needed
• Plan in-house events

Requirements:

• Excellent verbal and written skills
• Speaking like a native in Slovakian and fluently German , +English is an superstar
• Extremely strong organizational, project and time management skills; detail-oriented
• Ability to plan, set priorities, and multi-task
• Strong computer skills, familiarity with Google Apps (Gmail, Calendar, Drive, etc.) is a plus
• Strong desire to learn, grow and manage progressively larger projects
• Thrive in environments with ambiguity and constant change
• The ability to re-prioritize at a moment's notice and to assume additional responsibilities based on the changing needs
• You motivate others; you communicate clearly; you inspire your coworkers.
• You don’t understand 9 to 5.
• You are a problem solver, with intellectual humility, who is deeply conscientious and loves groceries

Preferred Qualifications:

• 5+ years of working experience
• 1 year or more of relevant industry experience
• Speaking like a native in Slovakian and fluently German , +English is an superstar

Jiné výhody

- competitive market salary
- Stock Options
- Talented and collaborative coworkers who will push and support you

Minimální požadované vzdělání: Follow-up/Higher Professional Education
Zaměření, obor: Backoffice, Administration, Assistent
Pozici vyhovuje i uchazeč se vzděláním: University education (Master's degree), University student, University education (Bachelor's degree)

Znalosti

• Language skills
  • English - Advanced (C1)
  • German - Upper intermediate (B2)
  • Slovak - Advanced (C1)

• Administrative and economic skills
  • Business correspondence - expert
  • Double-entry bookkeeping - basic
  • Human Resources - basic
  • Invoicing - advanced
  • Payroll accounting - basic
  • Single-entry bookkeeping - advanced
  • Typing - advanced

• Computer skills - user
  • Adobe Illustrator - advanced
  • Adobe Photoshop - advanced
  • Microsoft PowerPoint - advanced
  • Microsoft Windows - expert
  • Microsoft Word - advanced

Řidičský průkaz
B

Požadovaná praxe
5 let

Práce v oboru: Administrativa

Lokality: